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Minutes from April 26, 2013, general membership meeting

General membership meeting
April 26, 2013
San Francisco
Marriott Marquis

Unofficial minutes

I. President Mark Newton calls the meeting the order.

II. Roll call – Mitch Eden

(voting members) Mark Newton, president; Sarah Nichols, vice president; Mitch Eden, secretary; Jack Kennedy, past president; Sandra Coyer, Region 1; Carrie Faust, Region 2; Wayna Polk, Region 4; Rod Satterthwaite, Region 6; Jane Blystone, Region 7; Kim Green, certification commission; Norma Kneese, multicultural commission; John Bowen, scholastic press rights commission; Tom Gayda, development, curriculum commission; Anita Marie Wertz, junior high/middle school commission

(Nonvoting members) Kelly Furnas, executive director; Connie Fulkerson, awards committee; Candace Bowen, educational initiatives; Linda Barrington, mentoring committee; Aaron Manfull, digital media; Julie Dodd, mentoring program

III. Approval of the Minutes

Motion: Carrie Faust. Second: Norma Kneese. Motion carries.

IV. Reports

Summary of board action – Mitch Eden

Affirmation of electronic votes

  • Motion to endorse the 2013‐2014 “Tinker Tour.” (passed 11-0, Feb. 10, 2013)
  • Motion to accept proposal from the Sheraton Seattle and Washington State Convention Center to host the 2017 Spring JEA/NSPA National High School Journalism Convention. (passed 15-­0, March 18, 2013)
  • The JEA board of directors on April 16 passed 15-0 the resolution regarding the Hazelwood v. Kuhlmeier anniversary/First Amendment and censorship authority.
  • The JEA board of directors voted 15-0 on April 16 to endorse the Resolution Supporting Scholastic Journalism Practitioners, Programs & Media from the Illinois Journalism Education Association.

Commendations

  • Connie Fulkerson, 25-year anniversary
  • Lori Oglesbee‐Petter, JEA board service
  • Megan Fromm, JEA grant writing, et al.
  • John Bowen and SPRC committee, Quill & Scroll Principal’s Guide and 25th anniversary of Hazelwood
  • Norma Kneese, Outreach
  • Sharon Tally, service
  • Don Bott, local chair

Old business

Motion to approve Position Statements and strike amendment Photo Manipulation (Bradley Wilson). Second: John Bowen. Motion carries.

Motion to approve the name “Junior High/Middle School Write-­offs” contest. Second: Jack Kennedy. Committee can work out the details and let us know. Motion carries.

Motion to move the restructuring process be tabled until 1) the RPF process is completed; 2) the membership has been surveyed regarding the type of board they would like to have for their organization (Brenda Gorsuch). Second: Wayna Polk. Motion fails.

Motion: The JEA board reflect the following positions for voting board members: President, Vice­‐president, Six regional directors (one director would serve as secretary at each meeting), Scholastic Press Rights Commission Chair, Certification Commission Chair, Curriculum & Development Commission Chair, Membership & Mentoring Commission Chair (a combination of junior high commission, multicultural commission and mentoring committee)  (Tom Gayda). Motion fails.

Motion: Change “Student” to “Scholastic” and add Write-Offs as Standing Committee (Jack Kennedy). Second: John Bowen.

Elected Board Positions

● President (HQ liaison, committee liaison)

● Vice President (curriculum development liaison/chair, membership liaison)

● Past President (awards chair, nominations chair)

● Scholastic Press Rights Director (chairs standing committee)

● Professional Support Director (chairs Educational Initiative standing committee)

● West Region Director (elected by members from all states west of the Mississippi)

● East Region Director (elected by members from all states east of the Mississippi)

Standing Committees

● Professional Outreach (SPA/NCTE/Mentoring in one committee -­‐ chair appointed)

● Digital Media (chair appointed)

● Publications/PR (chair appointed)

● Certification (chair appointed)

● Scholastic Press Rights (chair is elected, see above)

● Educational Initiatives (chair is elected, see above)

● Awards (chair is Past President)

● Nominations (chair is Past President)

● Write-Off Committee

Motion carries.

Motion: We move that the 2013-14 JEA Budget include $10,000 in allocated funds for the Mentoring Program. The Mentoring Committee releases $35,000 in carryover funds  (Julie Dodd). Second: Linda Barrington. Motion carries.

Motion: JEA increases teacher/adviser membership $5 effective with the 2013-14 budget. Motion carries.

Motion: We move that JEA restore $20,000 of its support to the SPLC (John Bowen). Motion carries.

Motion: JEA allocate $4,525 added to curriculum budget to give higher stipends for curriculum leaders (Sarah Nichols). Second: Carrie Faust. Motion carries.

Motion: JEA restore funding of $4,000 to JOY funds for a total of $9,000 to award in spring 2014 (Wayna Polk). Second: Brenda Gorsuch. Motion fails.

Motion: JEA fund the the Broadcast Adviser of the Year Award at $2,000 as long as matching funds were secured. The award would jointly be named for JEA and the matching sponsor (Aaron Manfull). Second: Kim Green. Motion passes.

Motion: JEA allocate an additional $2,500 to JOY for the 2013-14 (beyond the initial budgeted amount)  (Sarah Nichols). Second: Tom Gayda. Motion passes.

Motion from Executive Committee to approve of current budget as amended. Motion passes.

Motion: To ensure that JEA is operating under “best practices” for nonprofit organizations as detailed by the National Council of Nonprofit Organizations and the IRS, I move that JEA adopt a conflict of interest policy that requires board members, staff members and standing committee chairs to sign an annual conflict of interest disclosure statement. The policy would appear on the JEA website and would become part of the bylaws (Brenda Gorsuch). Second: Tom Gayda. Motion carries.

Conventions – Kelly Furnas

Kelly noted there are about 4,100 people in attendance. The awards ceremony will be a joint ceremony Saturday. This is specific to San Francisco. Eager to hear your feedback on this model.

Financial Reports – Kelly Furnas

Kelly indicated JEA is not in a financial crisis, and thought the action the board took yesterday was commendable.

Items of concern, attention, update – officers, directors, chairs

  • Jack Kennedy – Nominations committee
  • JBowen – SPRC
  • Matt Schott – 45Words.
  • Wayna Polka – JOY
  • Aaron Manfull – JEAdigitalmedia
  • Linda Barrington – Mentoring Committee
  • Kim Green – Certification

V. New business

Lori Oglesbee-Petter would like the General Meeting room open the hour after the meeting.

Lori Oglesbee-Petter made note of 58 percent of membership being on one side of the divide.

Lori Oglesbee-Petter made note that in the current budget, 25 percent is travel and hotel.

Connie Fulkerson reminded State and Regional Directors and SPRC directors to get award applications in by July 1.

Commendations

  • State Directors were thanked for their hard work (Sarah Nichols)
  • Don Bott and the local committee (Mark Newton)

VI. Meeting adjourned 8:52 a.m.

Motion: Carrie Faust. Second Matt Schott. Motion carries.

 

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