FOR ALL POSITIONS, ELECTED AND APPOINTED
• Attend fall and spring national conventions, unless excused by the president (State directors are encouraged to attend at least one national convention each year.);
• Submit reports by Oct. 15 and March 15 for JEA’s Semiannual Report to the vice president in the format specified. The vice president will send a reminder, along with all requirements, through JEATALK, approximately 30 days prior to the deadline;
• Achieve CJE certification within the first three years on the board, and achieve MJE status in any following term of office. If a board member has already achieved CJE certification at the time of becoming a board member, he/she must achieve MJE certification within their first three years on the board. Testing fees will be waived for all elected and appointed board members and state directors;
• Participate on JEATALK. Participation on JEAHELP is encouraged;
• Submit committee member names (if applicable) to the president and the executive director not later than 30 days after each national convention, if there are any changes to the committee;
• Monitor censorship cases and adviser removal cases and report to the scholastic press rights director as needed;
• Compile minutes of all formal meetings they convene and submit them to JEA headquarters for posting to the website within 30 days of each such meeting;
• Convention obligations: Attend board meeting (if required by the president – state directors normally do not attend), Thursday night reception, general membership meeting, committee meetings (if applicable), teach one session, judge a Write-off contest or Journalist of the Year, or substitute an activity pre-approved by the president;
• Let the Nominations Committee chair know by Oct. 1 of the third year of their term if elected officers intend to run again. They should provide the chair with names of likely candidates from their regions if they do not intend to run. All those in appointed positions should notify the president by Oct. 1 of the third year of their term if they would like to continue to serve in that position again;
• Respond to JEA email messages with questions, discussion items or assignments by the deadline to be included by the sender. Members will meet deadlines and be transparent;
• Review/create/update job descriptions yearly, as directed by the president.
ELECTED BOARD POSITIONS
Duties for all
Bylaw Article IV, Section 2. It is the duty of the elected board members to carry out the programs and projects of the organization under the direction of the president.
• Serve as a JEA spokesperson;
• Introduce matters of significance at each board meeting and as they occur between conventions;
• Seek new outlets for promoting the programs and JEA, write articles and/or make public appearances to help those who request/need assistance;
• Participate in and complete such projects and activities as needed and as directed by the president to ensure the smooth functioning of JEA.
Bylaws Article IV, Section 1, Subsection a. The president shall preside at all board meetings and shall see that all orders and resolutions of the board of directors are put into effect. The president shall supervise headquarters staff and the board of directors in the implementation of general policies.
On a more pragmatic level this means:
• Appoint committee chairs and liaisons, and appoint and guide special committees;
• Communicate with all elected and appointed board members on a regular basis; suggest new committee members, ways to eliminate problems and meet JEA goals;
• Coordinate with JEA headquarters to communicate reminders of upcoming deadlines with members and share news about organization business;
• Oversee JEA finances with input from board members and headquarters;
• Sign necessary documents (Write-off certificates [automated signature], CJE/MJE certificates, other awards, some contracts);
• Consult with the executive director on the agenda before each board meeting, after asking for input from the membership;
• Serve as spokesperson for JEA both in written and oral form;
• Attend relating organization meetings (i.e. National Council of Teachers of English, Association for Education in Journalism and Mass Communication, Council of National Journalism Organizations and AEJMC Scholastic Journalism Division), if schedule permits.;
• Attend committee meetings at conventions, as schedule allows;
• Lead negotiations with sponsoring institution.
Bylaws Article IV, Section 1, Subsection b. The vice president shall have such powers and perform such duties as may be assigned by the president and/or the board of directors. In the absence or disability of the president, the vice president shall perform the duties and exercise the powers of the president.
Additionally, the vice president shall:
• Appoint state directors or confirm state directors selected by state organizations;
• Work with state directors to promote JEA and its programs;
• Finalize and format information received from board members for the two semiannual reports;
• Meet with state directors at each convention to discuss ways to better serve JEA;
• Work with JEA headquarters to prepare state director packet mailing;
• Work to welcome and train new state directors;
• Contribute regularly to the JEA website on matters related to curriculum and instruction;
• Participate in sessions at conventions, seminars and workshops locally and nationally, keeping students and advisers up to date on current curriculum and instruction trends;
• Work with committee chairs to ensure collaboration;
• Bring issues of curricular and instructional concern to the attention of the board of directors and the executive director;
• Promote and advise JEA’s curriculum leaders and the executive director on matters related to curriculum and instruction;
• Perform all other duties the president requests.
Immediate Past President
Bylaw Article IV, Section 1, Subsection c. The immediate past president shall serve as a parliamentarian to the association’s board of directors. In the absence or disability of both the president and vice president, the immediate past president shall perform the duties and exercise the powers of the president. Additionally, the immediate past president assumes other duties as assigned by the president.
Additionally, the immediate past president shall:
• Conduct a review of the organization bylaws annually, proposing changes/updates when appropriate;
• Serve as Nominations Committee chair;
• Travel at JEA expense to state or regional conventions to promote JEA services and resources. In the event the immediate past president is unable to undertake this amount of travel, another designee from the board may take his/her place.
Directors at large
Bylaws Article V, Section 1, Subsection b. Regional directors shall perform duties as outlined in elected board member section. The two directors shall also perform duties as determined by the board.
Educational Initiatives Director
The educational initiatives director shall:
• Select and supervise interested individuals to serve on various committees devoted to helping advisers (and educators more generally) in continually improving their skills and thriving amidst various national initiatives; these members will:
• Work with teachers, organizations, corporations and governmental agencies regarding Common Core and other state standards as they relate to journalism education;
• Work with teachers, organizations, corporations and governmental agencies regarding Partnership for 21st Century Skills as it relates to journalism education;
• Work with teachers, organizations, corporations and governmental agencies regarding Career and Technical Education as it relates to journalism education.
Scholastic Press Rights Director
The scholastic press rights director shall:
• Prepare materials and comments for committee blog and website on a regular basis;
• Serve as chair of the First Amendment Press Freedom Award recognition committee;
• Participate in sessions at conventions, seminars and workshops locally and nationally, keeping students and advisers up to date on current legal situations, opinions and trends;
• Support, through actions and words, the free expression rights and responsibilities of all groups;
• Work with committee chairs and committees of Administrative Leadership, Legal Outreach, JMC Outreach, 45words and Constitution Week committees to carry out their obligations;
• Work with committee chairs to ensure collaboration.
• Select interested individuals to serve on the committee; these members will all do the following:
• Maintain a strong and vocal position opposing censorship and prior review of scholastic media;
• Assist advisers, students, administrators and communities with First Amendment issues as needed or requested;
• Prepare materials and comments for committee blog and website on a regular basis and/or as required by the committee chair;
• Keep in close contact with the Student Press Law Center and other organizations concerned with student and adviser freedom of expression;
• Gather information on press rights for national distribution;
• Monitor scholastic media legal and ethical issues, cases and incidents across the country and in their regions;
• Offer advice and support to advisers, administrators and students through regular submissions to a committee blog, website or other media as requested by the committee chair;
• Recommend policies, positions and actions to JEA and its members on scholastic media law and ethics;
• Submit articles to professional journals on JEA’s position on the rights and responsibilities of scholastic media;
Bylaw Article IV, Section 1, Subsection e. The executive director shall be the association’s chief administrative officer. The executive director shall have powers and perform duties assigned by the president and/or the board of directors.
• Oversee JEA employees and student help;
• Maintain archives and legal documents;
• Coordinate preparation/printing/mailings of publications and other materials;
• Maintain inventory of membership materials, including directories and databases;
• Coordinate the preparation of income tax and insurance coverage reports;
• Review and analyze financial reports and send to appropriate JEA personnel;
• Aid board in preparing budget;
• Oversee organization’s funds and pay bills.
• Slot convention speakers and schedules, convention activities;
• Oversee production of program;
• Participate with NSPA personnel in site selection;
• Assist Write-off committee with production of contest materials;
• Organize housing arrangements for board members and others whose attendance is mandated by the board.
• Work with committee chairs to oversee all JEA-sanctioned awards programs.
• Serve as spokesperson for the organization when needed
• Provide assistance to members as needed;
• Handle media requests;
• Prepare responses to issues related to scholastic journalism.
• Organize and carry out elections electronically
• Work with nominations committee to provide candidate statements for website;
• Arrange for tabulation of results and notify all candidates
• Organize summer Advisers Institute;
• Maintain organization’s website;
• Other activities as designated by the president or vote of the board.
APPOINTED BOARD POSITIONS
Bylaw Article V, Section 1, Subsection c. The secretary shall keep an accurate record of all regular general membership and board meetings and shall perform such additional duties as are incident to the office and any other duties which the board of directors may assign.
To do this, the secretary must:
• Take minutes during the board, general membership and special meetings;
• Send copies of the minutes of each meeting to all board members, committee chairs and headquarters within 30 days following the meeting;
• Provide copies of the minutes of each meeting for posting to JEA’s website within 30 days following the meeting;
• Update the document entitled “Motions by Category” and provide this document to board members via e-mail when directed to do so.
Bylaw Article VII, Section 4. Editors of the JEA editorial publications shall be directly responsible to the president. Editor are selected by the president and confirmed by the board of directors. The editors, upon the discretion of the president, may serve more than one term. The editors may be removed from the publication by the president pending approval of the Board of Directors.
• The editor of Communication: Journalism Education Today is responsible for the publishing of four magazines each school year and will coordinate with the Publications/Public Relations committee the direction and content of the journal. The editor will encourage board members to coordinate various issues, taking responsibility for securing articles for that particular issue;
• Receive content submissions for publication to edit, plan article “lineup” in the magazine and design the publication;
• Send material to JEA headquarters for proofing prior to publication;
• Work with the board to develop a budget for the publications;
• Send copies of the publication and notes of appreciation to authors after each issue. Maintain Communication: Journalism Education Today issues. Exchange copies with other editors of professional journalism and communication publications;
• Provide copies of all digital files of all issues to JEA headquarters for our electronic archives, possible online publication, bookstore, etc.
Bylaw Article VIII.
State directors assist state scholastic media association directors and other conference organizers in state workshops, conventions, meetings, conferences and activities by:
• Providing members with access to JEA membership and information materials;
• Endorsing JEA’s First Amendment and educational philosophy and policy;
• Promoting the efforts of JEA’s various committees;
• Promoting the JEA High School Journalist of the Year contest in their state;
• Seeking out concerns, needs and desires of journalism teachers and advisers in the state with a goal of increasing the outreach of JEA committees and programs.
• State directors promote JEA certification;
• State directors communicate with each JEA member in the state at least once per year, welcoming new members and encouraging retention of current members;
• State directors offer a “What JEA Can Do for You” session at state or area workshops so advisers not already involved in JEA can become knowledgeable about the organization;
• State directors send updated email addresses of members to JEA headquarters.
• In order to receive a national convention stipend, the state director must:
• Attend the general membership and state directors meetings at each convention;
• Teach at least one session, and moderate or judge Write-offs each convention or judge Journalist of the Year selection at the spring conventions.
STANDING COMMITTEE POSITIONS
Bylaw Article VII, Section 1. This section specifies seven standing committees.
Digital Media Committee Chair
The Digital Media chair shall:
• Develop programs supporting the membership in all forms of digital media, including coordination of convention sessions on digital media techniques and issues;
• Coordinate maintenance of www.jeadigitalmedia.org as a digital media resource for JEA.
Publications/Public Relations Committee Chair
The Publications/Public Relations committee chair shall:
• Consult with editors, help contact contributors and maintain official publications that meet the needs of the JEA membership;
• Coordinate with the executive director and the president to ensure JEA’s voice is heard on educational issues.
Certification Committee Chair
The Certification committee chair must promote and oversee JEA’s Certification Program with two levels of certification available — Certified Journalism Educator and Master Journalism Educator — in the following ways:
• Seek new outlets for promoting the program and write articles or make public appearances to help those inside and outside the JEA membership learn about the program;
• Work with the Communication: Journalism Education Today editor as needed to promote the program and showcase MJE projects to members;
• Review promotional and study guide materials with the Certification committee members and JEA staff at least annually and arrange for modifications if necessary;
• Receive from headquarters and review all CJE and MJE applications;
• Contact individuals who have a deficiency in qualifying for CJE under Option A and offer solutions to earn certification;
• Inform headquarters of the status of each application. The chair should keep his/her own detailed records as a double check;
• Process all waivers from certificate requirements, and present to the committee as necessary;
• Review all MJE project abstracts and projects, supporting candidates until completion. Inform headquarters of the status of each;
• Administer the CJE and MJE exams at each national convention;
• Arrange for two committee members to review each exam. Reviewers are chosen from current (and sometimes former) committee members. Keep a list of who reviews so that responsibility can be rotated. Reviewers will return tests to headquarters for processing. Headquarters will notify the Certification chair of the outcome of the tests;
• Notify anyone who failed the test and indicate areas of weakness and invite them to retest;
• With the approval of the executive director, travel to administer the exam in a location other than a national convention if there are five or more candidates, or arrange for other designated committee members or the JEA president or past president, and past committee members, provided these individuals are MJEs, to do so;
• Attend the Saturday luncheon of each JEA/NSPA national convention to publicly recognize new and renewal CJEs and MJEs;
• Conduct a Certification committee meeting at each JEA/NSPA national convention;
• Oversee the question bank for both CJE and MJE tests. When necessary (typically every two years) call special meetings of the committee to write new questions;
• When necessary, seek and appoint new members of the Certification committee through an application process. The committee consists of eight members, plus the appointed chair. All must be MJEs. Committee members are appointed initially for a four-year term and may serve a second consecutive four-year term. The exception to this is when an appointee fills out a term of a member who resigns before his/her term is over. The new appointee first serves the remainder of the original term and then may serve an additional four years;
• Work with fellow committee chairs to explore areas for collaboration;
• Maintain detailed records of committee meetings, candidate applications and work produced;
• Communicate with committee members and executive director on issues of importance related to the committee.
Professional Outreach Committee Chair
The Professional Outreach committee chair oversees a committee tasked with the organization’s mentoring program, working with state/regional scholastic media associations, and working with the National Council of Teachers of English. The chair may select subcommittee chairs as needed to fill these roles.
With respect to the mentoring committee, the Professional Outreach committee chair or designee will:
• Administrative responsibilities
• Create and update program description, policies, grants, scholarships;
• Update, review and accept applications to the program and to the scholarship stipend fund;
• Hold committee meetings each year at fall convention and spring convention; create agendas, maintain minutes;
• Collect, file and analyze mentors’ monthly reports and end-of-year reports;
• Collect principal agreements, mentor contracts with JEA, mentee profiles and mentee photos;
• Maintain list of mentors with their biographies and contact information;
• Maintain list of funders and state oversight people with their contact information.
• Financial responsibilities
• Develop and monitor the yearly budget, including approval and reimbursement of expenses for mentors and committee members;
• Monitor mentors’ completion of responsibilities and request payment of their stipends twice yearly;
• Pursue increased funding as possible;
• Monitor funders’ payment of stipend funds to JEA;
• Create financial reports for JEA board and program funder(s).
• Communication/public relations responsibilities
• Maintain regular contact with the committee members, the mentors and the JEA executive director and officers;
• Create semiannual reports for the JEA board for each convention and share those reports with state and national funders;
• Meet twice a year with national and state funders who attend each convention and maintain regular communication;
• Write articles about the program for Communication: Journalism Education Today or the JEA website as often as possible;
• Monitor and participate in the mentor Listserv; troubleshoot problems and provide advice when appropriate;
• Provide information about the program through the JEAHELP Listserv;
• Publicize the program at each convention at the state directors meeting and/or a scheduled session;
• Communicate with those interested in learning more about the program;
• Help facilitate coordination between JEA committees and programs and the JEA mentoring committee.
• Program development responsibilities
• Actively recruit new states/mentors to join the program.
• Continue to develop ways to assist new or nearly new advisers, e.g., a bank of podcast lessons, mentors presenting convention sessions for new or nearly new advisers, etc.
• Training responsibilities (training and mentor forums)
• Develop housing lists for mentors and committee members attending training and the mentor forum(s) and communicate this to the executive director.
• Coordinate with the executive director the training room arrangements and food for the mentor forum.
• Work with other members of the committee and with current mentors to develop the training program, including materials, and present parts of the training.
• Based on the amount of work involved in the oversight of this committee, the current co-chairs strongly recommend that the mentoring committee continue to have co-chairs. This is too much work for one person.
With respect to liaising with scholastic media associations, the Professional Outreach committee chair or designee will:
• Plan and conduct or moderate sessions at the JEA convention for scholastic media association directors and advisers active in state and regional scholastic press associations;
• Promote communication and information distribution among association directors;
• Assist new scholastic media association directors in meeting other directors;
• Send the president and the executive director copies of all newsletters or memos sent to SPA directors.
• Maintain email file of scholastic media association directors.
With respect to liaising with the National Council of Teachers of English, the Professional Outreach committee chair or designee will:
• Chair the National Council of Teachers of English Assembly for Advisers of Student Publications/JEA, with the JEA president and vice president listed as board members on the assembly roster;
• Organize the assembly programs for the fall NCTE convention;
• Conduct the annual assembly meeting at the NCTE fall convention;
• Attend JEA board meetings, general informational meetings, and Thursday night’s reception;
• Write periodic articles for JEA and NCTE documents each year, including the semiannual report and assembly program;
• Develop strong journalism program proposals with qualified speakers and submit these to NCTE for its conventions;
• Seek other ways to help NCTE and JEA achieve their mutual scholastic journalism goals;
• Present at least one instructional session at each JEA/NSPA convention.
Awards Committee Chair
• Provide president and executive director with a list of committee members and addresses. This should be done immediately following the spring convention. Committee members include current JEA members expressing an interest in serving on the committee. The committee’s term coincides with the organization’s fiscal year: July 1-June 30. The committee does not have a fixed number of members, but the chair shall attempt to include committee members from all parts of the country, representing the range of student media. In the summer, the committee selects recipients of JEA’s Medal of Merit, Lifetime Achievement, Carl Towley, Friend of Scholastic Journalism and Administrator of the Year awards. These recipients are honored in November. In the winter, the committee selects the Teacher Inspiration and Rising Star award recipients, who are honored in April;
• Coordinate or appoint subcommittee chairs to coordinate the receipt of nominations and selection for other JEA awards programs including Future Journalism Teacher Scholarships, Student Journalist Impact Award, Yearbook Adviser of the Year, Cornerstone, Diversity, Aspiring Young Journalist and First Amendment Press Freedom awards;
• Communicate with award recipients as soon as possible after selections have been made. This is the responsibility of a subcommittee chair when one exists;
• Write and distribute press releases for award winners, including sending copies of releases to the Communication: Journalism Education Today editor, as well as to headquarters (to post on the website and through social media). This is the responsibility of a subcommittee chair when one exists;
• Prepare written comments about each award winner to be read at the awards presentation. This is the responsibility of a subcommittee chair when one exists;
• Assist in the presentation of awards at the awards luncheon at both the spring and fall national conventions;
• Conduct an Awards committee meeting at each spring and fall convention;
• Work with JEA headquarters to keep awards information up to date on JEA’s website;
Nominations Committee Chair
Nominations are announced at the general membership meeting at the fall convention and in compliance with the bylaws.
Elected board members are required to let the Nominations chair know by Oct. 1 at the latest if they intend to run again. An early indication of their intent would help the committee;
• Candidates must be regular members in good standing. The committee is charged with evaluating interest and willingness on the part of candidates to serve the organization as an elected officer;
• All nomination materials from candidates will be sent directly to the committee chair. The chair will assemble the nomination materials, contact the final candidates for their willingness to serve, and make the presentation at the fall board and general membership meetings. The Nominations committee chair has the final responsibility for the content of the report. The chair shall communicate requirements for each office to committee members and potential candidates. The most recent JEA Job Descriptions document will function as the basis for these requirements;
• The committee should provide all candidates with the bylaws and a description of the responsibilities of the office. This information will be posted on the JEA website;
• The committee should seek nominees who represent gender, ethnic, racial and cultural diversity and prepare a slate to present to the membership that includes such diversity;
• The chair will be responsible for compiling the candidates’ biographies and goal statements to be included in an informational piece sent to all voting members before the election. It is strongly recommended that the nomination form states specifically the total number of words each candidate may include, and that all candidates present positions on issues provided by the committee;
• The chair will provide the biographies and goal statements with photos of the candidates for inclusion in the election materials for posting on the JEA website;
• The Nominations committee is not required to meet or be in attendance at either a board or membership meeting. Contacts can be made through the mail, email and/or by phone. The chair will keep track of any expenses incurred by the chair or committee members in preparation of the final slate of officers. These will be properly reimbursed;
• The chair will contact all candidates who lose elections and encourage them to continue to find ways to support JEA;
• The chair will take advantage of all opportunities to contact and encourage possible office holders throughout the three-year term, not just prior to the presentation of election slates, and should encourage candidates to get involved at all levels of JEA, but particularly as committee members;
• Provide president and executive director with names, addresses and email addresses of committee members soon after being appointed.
The chair shares development and printing of the contest materials with the JEA headquarters staff, prepares all the computer-generated lists, tickets and labels, and assists the local contest chair in procuring and assigning the moderators and judges, obtaining supplies, and preparing the rooms and materials prior to the contests. The chair assists with registration troubleshooting when necessary, directs and assists moderators and judges during contests, assembles and prints awards ceremony materials, and repackages all contest materials to return to schools. After the awards ceremony, the chair works with staff and the local chairs to mail remaining materials to schools.
The contest chair shall:
• Plan and coordinate all aspects of the national contests;
• Revise and edit the contest rules, adding or deleting contests when needed with the board’s approval, and updating the rules and regulations when necessary;
• Work with JEA and NSPA to be sure the registration booklet is complete and accurate for the contests being offered at that particular convention;
• Oversee the development of material for the contest and send it to JEA headquarters for reproduction for each convention. Develop, refine, and edit actual contests for improvement and updating. Develop, refine and update any other forms for contests. Write-off chair(s) also must send to JEA prior to each convention any other material essential to the smooth running of the contests (i.e. judging forms, etc.);
• In communication with the headquarters staff, ensure that contest materials are shipped to the hotel in time to be prepared for the contest;
• Several weeks before the convention, guide local contest chair in obtaining moderators and lead judges, judges and speakers for the contests as needed;
• Develop and print a Write-off schedule, with room assignments and all activities, for each convention;
• Attend board meeting at each convention to receive feedback and to make recommendations for the board to consider;
• From a computer-generated database provided by headquarters, produce the necessary tickets and contest lists for each contest for transportation to the convention;
• Update these lists as substitutions and corrections are brought to the Write-off desk;
• Reproduce any local materials needed for the contest. Organize materials needed for each contest into boxes to be taken to the contest room by the moderators just prior to the contest;
• Provide coverage during registration, along with headquarters staff, for the Write-off tickets to be picked up and substitutes and corrections made to the contestant list during the published hours of registration;
• Be available to answer questions from those entered in the contests;
• Distribute instructions and supplies to moderators before the contests begin;
• During the contest, circulate among contest rooms and be available in the moderator’s meeting room to provide support if needed;
• Immediately following the contests, assist the local chair with checking in judges for the dinner, and preside over the judges’ dinner prior to judging;
• Welcome the judges and guide them into respective seating groups and give any instructions deemed necessary;
• As judging is being done, be available for questions from groups; resolve differences in evaluation and interpret rules;
• After the contests are judged, ensure that lead judges have organized the entries, recorded the winning numbers, and made comments to be read during the awards ceremony;
• Enter results into the database as judging is concluded per category and print report for proofing;
• On Saturday morning, sort and place all entries in packets to be returned to the schools after the awards ceremony on Sunday;
• Pull the names of contest winners from the computer lists and generate certificates and winners’ lists for the awards ceremony. Assist technology and photography specialists in creating the visual program for the Sunday awards. A hard copy and disk copy of the winners for all contests with their school, cities and states should then be provided to headquarters and to the editor of website for publication;
• Edit and produce convention notebook for next local chair;
• Box up and prepare all contest materials for shipping to headquarters or to the next local chairman’s home for storage until the next convention;
• Take inventory to see what supplies need to be purchased for the next convention and see that those supplies are purchased by the local Write-off committee chair and brought to the next convention hotel;
• Assist the local chair in mailing any material not picked up by the schools during the awards ceremony to those schools;
• Work with the local contest chair for the next convention to prepare to repeat this whole process.
SPECIAL COMMITTEE POSITIONS
Bylaw Article VII, Section 2. This section defines special committees appointed by the president.
Junior High/Middle School Committee Chair
The Junior High/Middle School Committee chair shall:
• Select no fewer than two nor more than eight interested individuals to serve on the committee; these members and the chair will all do the following:
• Maintain a strong and visible position concerning the place of journalism in junior high/middle school;
• Seek more junior high/middle school advisers, administrators and students;
• Recommend policies, positions and actions to JEA and its members on junior high/middle school;
• Initiate and maintain channels of information and communication with all educational groups related to junior high/middle school teachers;
• Help headquarters develop a junior high/middle school strand for each convention and present a session at conventions;
• Coordinate the annual mail-in contest for junior high/middle school students and assist with the Write-off contests for junior high/middle school students at the national conventions;
• Help select and honor recipients of the Aspiring Young Journalist Award.
Journalist of the Year Chair
The Journalist of the Year chair shall:
• Oversee the National High School Journalist of the Year contest, including scheduling information to state directors;
• Organize the judging of the contest by contacting judges and reviewing standards with judges at the spring convention;
• Deliver a speech at the Sunday morning awards ceremony about the top winners;
• After spring convention, notify and send certificates to all the participants in the contest and their journalism advisers;
• Notify top winners with a letter;
• Package portfolios for return to headquarters from the convention; headquarters will then mail the portfolios if the student provided an return envelope;
• Coordinate with headquarters all press releases regarding JOY contest;
• Present a workshop at national conventions on how to put together a portfolio;
• Talk with state directors and help to coordinate efforts regarding this contest.
Scholastic Journalism Week Chair
• Plan activities and develop materials for the annual Scholastic Journalism Week the last full week of February each year;
• Coordinate with headquarters to produce publicity, marketing materials, curriculum materials for SJW each year.