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Minutes from April 25, 2013, board of directors meeting

Board meeting
April 25, 2013
San Francisco
Marriott Marquis

The Journalism Education Association board of directors meeting was held Thursday, April 25, 2013, at 8 a.m. at Foothill G, Second Floor, San Francisco Marriott Marquis, the president being in the chair and the secretary being present.

Official Minutes

I. President Mark Newton calls the meeting the order.

II. Roll call:
(voting members)
Mark Newton, president; Sarah Nichols, vice president; Mitch Eden, secretary; Jack Kennedy, past president; Sandra Coyer, Region 1; Carrie Faust, Region 2; Gary Lindsay, Region 3; Wayna Polk, Region 4; Brenda Gorsuch, Region 5; Rod Satterthwaite, Region 6; Jane Blystone, Region 7; Kim Green, certification commission; Norma Kneese, multicultural commission; John Bowen, scholastic press rights commission; Tom Gayda, development, curriculum commission; Anita Marie Wertz, junior high/middle school commission

(Non-voting members)
Kelly Furnas, executive director; Bradley Wilson, C:JET editor; Connie Fulkerson, awards committee; Candace Bowen, educational initiatives; Linda Barrington, mentoring committee; Logan Aimone, NSPA liaison; Aaron Manfull, digital media; Nancy Smith, Write-offs; Priscilla Frost, Write-offs; Julie Dodd, mentoring program; Tracy Sena, active member

III. Approval of the Minutes
Motion: Jack Kennedy. Second: Wayna Polk.

IV. Affirmation of electronic votes
A. Motion to endorse the 2013‐2014 “Tinker Tour.” (passed 11-0, Feb. 10, 2013)
B. Motion to accept proposal from the Sheraton Seattle and Washington State Convention Center to host the 2017 Spring JEA/NSPA National High School Journalism Convention. (passed 15-­0, March 18, 2013)
C. The JEA board of directors on April 16 passed 15-0 the resolution regarding the Hazelwood v. Kuhlmeier anniversary/First Amendment and censorship authority.
D. The JEA board of directors voted 15-0 on April 16 to endorse the Resolution Supporting Scholastic Journalism Practitioners, Programs & Media from the Illinois Journalism Education Association.

V. Approval of agenda – Mark Newton
Updates: Under news Business #8, move Mentoring A.IV above A.III. Amendment A.Iv Mentoring we will make A.1 and everything else will slide down. Added accommodations: G: Sharon Tally and H. Don Bott. Add a report (A. NSPA – Logan) and slide everything else down.

VI. Commendations — Mark Newton
A. Connie Fulkerson, 25-year anniversary (Sarah Nichols)
B. Lori Oglesbee‐Petter, JEA board (Mark Newton).
C. Megan Fromm, JEA jack-of-all-trades (Mark Newton).
D. John Bowen and SPRC committee, Quill & Scroll Principal’s Guide (Mark Newton).
E. John Bowen and SPRC committee, 25th anniversary of Hazelwood (Mark Newton).
F. Norma Kneese, Outreach (Mark Newton).
G. Sharon Tally, service (Mark Newton).
H. Don Bott, local chair (Mark Newton).
I. Mitch Eden, he’s okay (Mark Newton)

VII. Old business
A. Position statements update – Mitch Eden
Motion to approve Position Statements and strike amendment Photo Manipulation (Bradley Wilson). Second: John Bowen. Motion carries.

B. Junior High/Middle School Write-­offs revision — Anita Wertz
Motion to approve the name “JEA Junior High/Middle School National Media Contest” contest. Second: Jack Kennedy. Committee can work out the details and let us know. Motion carries.

C. Board restructuring — John Bowen and Jack Kennedy
Motion to move the restructuring process be tabled until 1) the RPF process is completed; 2) the membership has been surveyed regarding the type of board they would like to have for their organization (Brenda Gorsuch). Second: Wayna Polk. Motion fails 10-5.

Motion: The JEA board reflect the following positions for voting board members: President, Vice­‐president, Six regional directors (one director would serve as secretary at each meeting), Scholastic Press Rights Commission Chair, Certification Commission Chair, Curriculum & Development Commission Chair, Membership & Mentoring Commission Chair (a combination of junior high commission, multicultural commission and mentoring committee) (Tom Gayda). Motion fails 12-3

Tom Gayda withdraws the next two amendments.

Motion: Change “Student” to “Scholastic” and add Write-offs as Standing Committee (Jack Kennedy). Second: John Bowen.

Elected Board Positions
President (HQ liaison, committee liaison)
Vice President (curriculum development liaison/chair, membership liaison)
Past President (awards chair, nominations chair)
Scholastic Press Rights Director (chairs standing committee)
Professional Support Director (chairs Educational Initiative standing committee)
West Region Director (elected by members from all states west of the Mississippi)
East Region Director (elected by members from all states east of the Mississippi)

Standing Committees
Professional Outreach (SPA/NCTE/Mentoring in one committee -­‐ chair appointed)
Digital Media (chair appointed)
Publications/PR (chair appointed)
Certification (chair appointed)
Scholastic Press Rights (chair is elected, see above)
Educational Initiatives (chair is elected, see above)
Awards (chair is Past President)
Nominations (chair is Past President)
Write-off Committee
Motion carries 12-3

VIII. New business
A. Budget — Mark Newton
Motion: We move that the 2013-14 JEA Budget include $10,000 in allocated funds for the Mentoring Program. The Mentoring Committee releases $35,000 in carryover funds (Julie Dodd). Second: Linda Barrington. Motion carries 15-0.

Motion: I move that JEA increases teacher/adviser membership $5 a year for the next three years. On the third year, associate memberships would increase to $85, college student members would remain at $25, institutional memberships would increase to $85, affiliate organization memberships would increase to $70 and emeritus teacher/adviser would raise to $35. A lifetime membership would become $650. In addition, new member memberships would be offered at $45 for the first year. A multi-year membership option would also be available. Teacher/adviser memberships for three years would be $180; associate memberships for $230; institutional memberships for $230; affiliate organization memberships for $200 and emeritus teacher/adviser memberships for $95 (Tom Gayda). Second: Jack Kennedy. Amendment to the Motion: I move that JEA increases teacher/adviser membership $5 effective with the 2013-14 budget. Motion carries 12-3.

iii. Amendment (SPLC donation) — John Bowen
Motion: We move that JEA restore $20,000 of its support to the SPLC (John Bowen). Motion carries 14-1.

Motion: JEA allocate $4,525 added to curriculum budget to give higher stipends for curriculum leaders (Sarah Nichols). Second: Carrie Faust. Motion carries 15-0.

v. Amendment (Mentoring/SPLC/dues) — Brenda Gorsuch
Motion: JEA restore funding of $4,000 to JOY funds for a total of $9,000 to award in spring 2014 (Wayna Polk). Second: Brenda Gorsuch. Motion fails 10-5.

Motion: JEA fund the the Broadcast Adviser of the Year Award at $2,000 as long as matching funds were secured. The award would jointly be named for JEA and the matching sponsor (Aaron Manfull). Second: Kim Green. Motion passes 14-0-1.

Motion: JEA allocate an additional $2,500 to JOY for the 2013-14 (beyond the initial budgeted amount) (Sarah Nichols). Second: Tom Gayda. Motion passes 15-0.

Motion from Executive Committee to approve of current budget as amended. Motion passes 15-0.

B. Conflict of interest policy
Motion: To ensure that JEA is operating under “best practices” for nonprofit organizations as detailed by the National Council of Nonprofit Organizations and the IRS, I move that JEA adopt a conflict of interest policy that requires board members, staff members and standing committee chairs to sign an annual conflict of interest disclosure statement. The policy would appear on the JEA website and would become part of the bylaws (Brenda Gorsuch). Second: Tom Gayda. Motion carried.

C. Online magazine repository — Tom Gayda Withdrawn

D. Travel reallocations — John Bowen Withdrawn

E. SPLC check-­off donation box — John Bowen Withdrawn

F. Journalist of the Year sponsorship
Motion: I move that JEA seek additional funding for the National High School Journalist of the Year scholarships by asking NSPA to co-sponsor the awards (Brenda Gorsuch). Second: Wayna Polk. Motion withdrawn.

IX. Reports
A. NSPA — Logan Aimone
B. Headquarters — Kelly Furnas
C. Magazine committee — Bradley Wilson
D. Write-offs – Priscilla Frost
E. Headquarters/RFP update — Mark Newton
F. Nominations committee — Jack Kennedy

Motion to Adjourn: Jack Kennedy Second: Sarah Nichols

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