Board meeting
Nov. 15, 2012
San Antonio
Henry B. Gonzalez Convention Center

Unofficial Minutes

I. President Mark Newton calls the meeting the order.

II. Roll call:

(voting members) Mark Newton, president; Sarah Nichols, vice president; Lori Oglesbee, secretary; Jack Kennedy, past president; Sandra Coyer, Region 1; Carrie Faust, Region 2; Gary Lindsay, Region 3; Wayna Polk, Region 4; Brenda Gorsuch, Region 5; Rod Satterthwaite, Region 6; Jane Blystone, Region 7; Kim Green, certification commission; Norma Kneese, multicultural commission; John Bowen, scholastic press rights commission; Tom Gayda, development, curriculum commission; Anita Marie Wertz, junior high/middle school commission

(Non-voting members) Kelly Furnas, executive director; Bradley Wilson, C:JET editor; Connie Fulkerson, awards committee; Candace Bowen, educational initiatives; Linda Barrington, mentoring committee; Logan Aimone, NSPA liaison; Aaron Manfull, digital media; Nancy Smith, Write-offs; Patricia Turley, Write-offs; Priscilla Frost, Write-offs; Aaron Engelman, Write-offs; Heather Hanks, j

III. Approval of the Minutes – Motion: Gary Lindsay. Second: Wayna Polk. Candace – correction: Scholastic Press Rights instead of Student Press Rights; Connie – Cheryl Pell name correction. Motion carries.

IV. Affirmation of electronic votes
• Motion to amend the contract with the San Francisco Marriott for Spring 2013 to vacate the meeting space reserved for Sunday morning in exchange for the concessions outlined in executive director’s memo.
• Accept proposal from the JW Marriott in Indianapolis to host the 2016 Fall JEA/NSPA National High School Journalism Convention.

V. Approval of agenda – Mark Newton

Updates: Few more accommodations – early report from Write-off chairs. Added executive director evaluation. Added JEA/K-State agreement

VI. Commendations

• Michael Hernandez, Digital Media committee – video to be shown Friday (from Mark)
• Don Goble, Digital Media committee (from Mark)
• Matt Rasgorshek, Digital Media committee (from Mark)
• Kelly Furnas, Advisers Institute (from Mark)
• Wayna Polk – JOY revisions (from Sarah)
• John Bowen, Candace Bowen, Mary Kay Downes, Brian Hayes, Kelly Furnas – teacher standards
• Connie Fulkerson – communication (from Sarah)
• Early report: Nancy Smith introduced Priscilla Frost (to take Patsy Turley’s position) and Broadcast coordinator Aaron Engelman.

VII. Old business

A. Quiz Bowl Committee – Brenda Gorsuch

• 21 teams registered for San Antonio

B. Magazine Committee – Bradley Wilson (advisory board structure)

C. Position Statement – Due April 1, include all board members on discussion

D. Teaching standards, adviser job descriptions – Mark Newton

E. Executive director evaluation – complete by Dec. 1 – Mark Newton

F. JEA/K-State University Agreement – Mark Newton

Mark’s PowerPoint presentation

Slide 1

• History
• JEA signed its first agreement with Kansas State University in 1988.
• We signed a one-year agreement for 2011-2012.
• We signed another one-year agreement for 2012-2013.
• It expires June 30, 2013.

Slide 2

• Executive Director
• The first contract allocated 25% to JEA.
• 2011-2012 extension allocated 35% to JEA.
• 2012-2013 extension allocated 35% to JEA.

Slide 3

• Executive Director
• In 2011-2012, Kelly was assigned:
• 50% associate director of student media (Royal Purple adviser, KSPA liaison, Flint Hills journalism workshop) <50%>
• 62.5% teaching (2 fall/2 spring/1 summer) <112.5%>
• 35% JEA <147.5%>
• 5% other (research) <152.5%>

Slide 4

• In 2011-2012, Angela Powers, outgoing JMC chair told us:
• she would reduce Kelly’s teaching assignment to 1/1/1 (37.5%).
• once Kelly gets used to the job he would be more efficient.
• JMC is appointing an interim chair.

Slide 5

• In 2012-2013, Kelly was assigned:
• 50% associate director of student media (Royal Purple adviser, KSPA liaison) <50%>
• 50% teaching (1 fall/1 spring/1 summer) <100%>
• ‣ Kelly agreed to teach a second class this term
• ‣ Plus, he “teaches” a practicum class for student media students.
• 35% JEA <135%>
• 5% other (outreach) <140%>

Slide 6

• For a typical one-class semester, each week requires…
• 4 hours of in-class instruction (4/4 total)
• 3 hours (average) of planning, grading for every hour of instruction (12/16)
• 2 hours of office hours for every class (2/18)
• Plus— 20 hours for student media (38 hours)
• So— JEA is left with 2 hours a 40-hour week.?
• — How many hours a week should Kelly work for JEA? ?
• — How many hours a week should Kelly work total?

Slide 7

• Last month, Louise Benjamin, interim JMC chair, told us:
• KSU JMC is searching for a department chair with hopes of a spring 2013 appointment and a summer start.
• KSU wants to become a top-50 research institution nationally.

Slide 8

• Last month, Louise Benjamin, interim JMC chair, told us:
• JMC is in the accreditation process.
• JMC is creating, implementing a new curriculum.
• JMC chair’s university leader assimilation and learning curve will be his/her focus.

Slide 9

• Lou and I explored:
• buying out Kelly’s spring and summer teaching contract (adjunct or professor).
• creating a win-win partnership with graduate- level classes, research projects.
• signing a long-term contract.
• signing a one-year extension.

Slide 10

• Louise Benjamin, interim JMC chair, said she:
• supports Kelly as a teacher.
• values JEA.
• values the KSU/JEA partnership.
• knows Kelly is overworked.
• urged Kelly to rewrite his job description.
• will discuss Kelly’s time/pay with student media.
• will advocate for JEA, Kelly with new chair.
• will not negotiate any contract as interim chair.

Slide 11

• Goal
• Get E.D. to 50% JEA for 2014-2015.
• Jeff Browne, KSPA E.D. at KU is 50/50. MIPA E.D. at MSU is 50/50.
• ‣Julie Dodd is surveying all SPAs; completed by January 2013.
• Get E.D. to 100% JEA before 2020.

Slide 12

• Analysis
• Little has changed in the contract since 1988.
• 25% to 35%, but not really. We have changed a lot since 1988.
• Budget, investments, membership, programs, staff, conventions, website, technology, etc.
• Demand more time.
• We plan to grow more, do more, be more.
• Or, not.

Slide 13

• Analysis
• No E.D. can run JEA on 2, 12 or 22 hours a week.
• We need our E.D. to be at least 50% sooner than later.
• We need our E.D. more than 50% if we want to grow and meet member needs, especially educationally.

Slide 14

• Choices
• 1. Get our E.D. more time. (Pay for it. Budget choice.)
• 2. Reduce time for our E.D. (Eliminate/redefine programs, people, plans.)
• 3. Combination.
• 4. Tell Kelly to suck it up and wait it out for new KSU JMC chair to make the call, or not.
• 5. Or, I recommend.

Slide 15

• Motion: JEA will seek a one-year extension of its operating agreement with Kansas State University (July 1, 2013 to June 30, 2014) Mark Newton. Second: Bradley Wilson. Motion carries

Slide 16

• Motion: JEA will create and disseminate nationwide request for proposals (RFP) for a headquarters host for a contract to begin July 1, 2014. Mark Newton; 2nd John Bowen (Motion carries 12-3, roll call vote below)

Slide 17

• RFP Timeline
• Nov. 15, 2012 (board meeting in San Antonio) — Establish RFP Committee (secure nominations).
• Nov. 15, 2012-March 14, 2013 — Committee researches JEA needs, expectations for RFP, writes RFP.
• March 15, 2013 — RFP disseminated nationally.
• April 25, 2013 (board meeting in San Francisco) — Committee update (finalist ground rules)
• August 1, 2013 — Proposals due.
• August 15, 2013 — Finalists named.
• Sept. 1-Nov. 1, 2013 — Site visits.
• Nov. 14, 2013 (board meeting in Boston) — Committee recommendations and board vote.
• Nov. 15, 2013-April 1, 2014 — Establish timeline and contract with host.
• April 10, 2014 (board meeting in San Diego/last meeting for current board) — Final details presented (contract details and final schedules).
• April 11-June 30, 2014 — If approved, close, move and establish headquarters (or stay at K-State).
• July 1, 2014 — New contract begins. New board assumes duties.

Slide 18

• RFP Committee
• Executive Committee: Mark, Sarah, Lori and Jack (4)
• President will chair
• One more member from the board of directors (5)
• Nominations to Mark by Nov. 21.
• Questionnaire completed by Dec.1.
• Committee announced by Dec. 8. Recusals and abstentions

Motion carries.

RFP committee will include Executive committee, president will chair, one more member from the board of directors.

G. Officer Duty Structure Committee

Option 1:

• Delete Regional Directors (giving more responsibility to state directors) (leaving Prez, VP, Secretary, Past Prez, Certification Chair, SPR Chair, Curriculum Chair, Multicultural Chair, and JR/MS Chair (9 voting board members).
• Executive committee would/could also include one board member on a rotating basis.

Option 2:

• Reduce Regional Directors to four (with roughly equal JEA membership in each region) and keep everyone in Option 1. (13 voting board members).
• Executive committee would/could also include one board member on a rotating basis.

Option 3:

• Reduce Regional Directors to four (as in Option 2), and delete all commission chairs (replacing commissions with standing or ad hoc committees).
• (8 voting members)
• Executive committee would/could also include one board member on a rotating basis.

Option 4:

• Replace Secretary with a staff member (since main duty is taking notes during board meetings), changing exec board to Prez, VP and Past Prez plus one committee member on a rotating basis.
• This option may be combined with any of the previous options.

Option 5:

• Reduce commissions to two: NEWLY TITLED, with SPR. Cert., M-C and Jr/MS becoming subcommittees working under both commissioners.
• Development/Curriculum Commission would be deleted as a separate entity, with all committees involved in curriculum development.

Option 6:

• Reduce commissions to two: Student Press Rights and Professional Development, with Certification, Multicultural and JR/MS becoming subcommittees working under Professional Development, along with Mentoring, etc.
• Wacky, beyond the horizon:
• Would JEA and NSPA (not to mention CSPA) function as a combined leadership organization, with some economies of scale in terms of HQ organization and expenses? Would we try to avoid the fuzziness of the current lines that separate various organizations in terms of adviser support vs. student support vs. curriculum support, etc.?

VIII. New Business
A. JEA/NSPA Joint Operating Agreement – NSPA board approved last month. Changes since their adoption are noted in bold and strike-throughs. Technically we are working without one right now. This one is a little more formal. Note 4.5, 4.6 and Article V. Codifying the relationship already in existence. Attorneys from both parties have looked at the contract.
Motion to accept contract: Jane Blystone. Second: Brenda Gorsuch. Motion carries.

B. Student certification – Tom Gayda: A test student would take with areas of endorsement. Heather says this is what j students are asking for.
www.smarterer.com might be a model. Permission to start it. Run some pilots and have a proposal for San Francisco.

C. JEA news distribution – Tom Gayda:Use more than Facebook and Twitter to get info out.

D. Bylaw change – Mark Newton

Motion –

Add to Article VII: Committees, Editors and Liaisons: Terms of office for all the following commence May 1 of each election year. They are appointed and can be removed by the president for due cause. All committee and commission members, liaisons and editors must be JEA members in good standing.

Section 5: Commission Members
Commission members are appointed by the commission chair. Members shall be directly responsible to the chair and do not require approval of the board of directors.

Motion to approve: Sarah Nichols. Second: Jack Kennedy. Motion carries.

E. Spring 2016 convention proposal – Kelly Furnas
Approve a contract proposal from the Westin Bonaventure, Los Angeles to host the Spring 2016 National High School Journalism Convention. Motion to approve: Lori Oglesbee. Second: Sandra Coyer. Motion carries.

IX. Reports

A. Mentoring – Linda Barrington

B. Scholastic Press Associations – Julie Dodd via Linda Barrington

C. Convention updates – Kelly Furnas and Logan Aimone

• Need something to address room hoarders. Logan and Kelly will work on this.

D. Headquarters report – Kelly Furnas

• Paid memberships are up.

E. Endorsements – Lori Oglesbee – NONE

F. Awards – Jack Kennedy

G. JOY – Wayna Polk

H. Administrator Leadership Outreach – Jane Blystone – tabled

I. Digital Media Committee – Aaron Manfull

J. NHPLC – Mark Newton

K. J Student Organization – Heather Hanks

• 370 members

L. Educational Initiatives – Candace Bowen

M. C:JET – Bradley Wilson

N. NCTE – Mark Newton

O. Certification – Kim Green

P. Curriculum – Tom Gayda

Q. Scholastic Press Rights – John Bowen

R. Multicultural Outreach – Norma Kneese

S. Junior High/Middle School – Anita Wertz

T. State and regional directors – Sarah Nichols

Get convention speaker proposals in.

Motion to Adjourn: Lori Oglesbee. Second: Wayna Polk.